Scaling Collaboration Enabled Spaces Across Your Organisation

By Sarah Drysdale, COO and Head of Product, CommBox

Welcome to our next article on Collaboration Enabled Spaces. Over the past few weeks, we have explored how interactive displays support modern meetings, thoughtful space design, secure shared environments, and more human collaboration. This final article looks at what happens when collaboration moves beyond a single room and becomes an organisation-wide standard.

Scaling collaboration is not just about adding more screens. It is about creating consistency, reducing complexity, and giving teams confidence that every space will work the same way.

Why standardisation matters

When meeting rooms vary from site to site, collaboration slows down. People waste time learning new setups, hunting for cables, or adjusting to unfamiliar tools. This creates friction and increases support requests.

Standardising collaboration spaces allows staff to walk into any room and know exactly how to connect, share, and work together. It builds trust in the technology and improves productivity across the organisation.

Choosing the right display for each space

Not every room needs the same solution. Scalable collaboration comes from matching the right product to the right environment.

The CommBox Classic S5 works well in core collaboration spaces such as boardrooms, training rooms, and project hubs. Its built-in whiteboarding, wireless screensharing, secure sign-in tools, and optional AI features support teams that collaborate deeply and frequently.

The CommBox Neo suits shared, high traffic, or high security spaces where users bring their own devices and need instant access without an operating system. With whiteboarding, annotation, and screensharing built in, it keeps collaboration simple while reducing risk.

Using both models across an organisation creates flexibility while maintaining a consistent user experience.

Managing displays at scale

As the number of collaboration spaces grows, management becomes just as important as usability. IT teams need visibility, control, and confidence that devices remain secure and up to date.

CommBox Manage provides an optional management layer for organisations that want to monitor, update, and support their displays remotely. This reduces onsite visits and ensures consistent configuration across locations.

Combined with features like AutoFill and Primary User Mode on the Classic S5, this approach supports both user convenience and organisational security.

Supporting different teams and workflows

A Collaboration Enabled Space should adapt to how teams work rather than forcing new behaviours. Some teams need structured meetings and clear documentation. Others need flexible spaces for ideation and problem solving.

Interactive displays support both by allowing teams to present, annotate, save outcomes, and return to work quickly. When these tools are consistent across sites, collaboration becomes part of everyday workflow rather than a special setup.

Building a long-term collaboration strategy

Technology decisions should support long-term goals. Choosing commercial-grade displays with strong support, regular updates, and long service life reduces future disruption.

CommBox displays are designed for continuous use, supported locally, and backed by long warranties. This allows organisations to scale collaboration with confidence.

Final thought

Collaboration Enabled Spaces succeed when technology is reliable, familiar, and easy to use everywhere. By standardising displays, matching products to spaces, and supporting teams with the right tools, organisations create environments where collaboration simply works.