Designing Collaboration Enabled Spaces That Deliver Results

By Sarah Drysdale, COO and Head of Product, CommBox

Welcome to Week 2 of our series on Collaboration Enabled Spaces. Last week, we explored the role of interactive displays in modern meeting rooms. This week, we look at how to design spaces that support productive meetings and effective teamwork.

A Collaboration Enabled Space is not defined by its technology alone. It is defined by how well people can see, hear and share information. Good room design sets the foundation for that experience.

Step 1. Position the display with purpose

The screen should be visible to everyone in the room including remote participants. Place it on the primary wall, centred to the table, and at a height that matches typical sightlines. CommBox displays use anti-glare 4K panels for visibility across the room, supported by IPS technology for wide viewing angles.

For larger rooms, consider 75 or 86 inch displays to maintain clarity and readability.

Step 2. Support instant connection

Teams expect meetings to start quickly. Plan for simple, reliable connectivity.

The Classic S5 offers wireless sharing through CommBox Connect, which eliminates the need for adapters. For wired connections, the front USB-C port delivers 65W charging, touch and video through a single cable on both S5 and Neo models.

In high security environments, the Neo provides whiteboarding, annotation and screensharing without an operating system, reducing security risks and simplifying management.

Step 3. Design for hybrid participants

Hybrid meetings require high quality audio and clear visuals. The Classic S5 includes front facing speakers and a microphone array to support video conferencing platforms such as Teams, Zoom and Meet.

Place cameras at eye level where possible and ensure the display is not in direct sunlight to avoid camera exposure issues.

Whiteboarding and annotation tools allow in-room and remote participants to follow discussions in real time. The S5 Whiteboard app allows saving and sharing immediately after the meeting.

Step 4. Create a room that is simple to use

Every Collaboration Enabled Space should be usable by anyone without training. The S5 achieves this with clear on-screen menus, NFC and PIN access through AutoFill and long-term secure sign-in with Primary User Mode.

The Neo provides the simplest user experience of all. Users bring their own device, plug in, begin working and disconnect when they finish.

Step 5. Equip spaces for different work styles

Different rooms need different setups.

Huddle spaces benefit from a single wall-mounted screen and instant sharing for small groups.Project spaces work well with larger displays and open floor plans that allow movement and collaboration around the screen.Boardrooms require clear audio, consistent connectivity and the ability to present confidently with minimal setup.

Both the S5 and Neo are available in 65, 75 and 86 inch models, each with anti-glare tempered glass and multi-touch capability to suit different environments.

Next week

Week 3 will explore security and user management across shared workspaces including how AutoFill, Primary User Mode and the Neo model support safe and controlled collaboration.